{"CACHEDAT":"2026-04-14 02:26:04","SLUG":"hiver-gmail-team-account-T1FrDvOaYN","MARKDOWN":"# Settings\n\n## Install and use Hiver Plugin\n\n[https://www.loom.com/share/cef455a4de2d4bb28666b06616ebb887?sid=c5088570-c309-4313-baec-274c2bf67df1](https://www.loom.com/share/cef455a4de2d4bb28666b06616ebb887?sid=c5088570-c309-4313-baec-274c2bf67df1)\n\n\n## Change sender email to \"Erasmus+ SciLMi Team\"\n\n[https://www.loom.com/share/460e8e6340a04ece9b164e9b7baf9296?sid=852b23ab-300c-42c2-9fce-8eded4fd9273](https://www.loom.com/share/460e8e6340a04ece9b164e9b7baf9296?sid=852b23ab-300c-42c2-9fce-8eded4fd9273)\n\nSettings > See all Settings > Accounts > Edit Info\n\n ![](/api/attachments.redirect?id=da047d9a-2a94-4362-bfd7-33619a663090 \" =485x235\")\n\n\n## Remove Hiver Onboarding ![](/api/attachments.redirect?id=805fea82-33d5-4796-a214-d8804b10d69d \" =232x93\")\n\n## Check all Email Settings\n\n[https://www.loom.com/share/b92ea9e46f7447caa024e3a505db1468](https://www.loom.com/share/b92ea9e46f7447caa024e3a505db1468)\n\n\n## Notification Settings\n\n* Click on the Hiver bell (= notifications) symbol:\n\n ![](/api/attachments.redirect?id=2a9a149c-8f55-4b08-b66e-0a0e9d174c45 \" =461x130\")\n\n\n* Click on \"Settings\":\n\n  ![](/api/attachments.redirect?id=871749f5-fd31-4b26-beca-50d0dde09833 \" =690x319\")\n\n\n* Activate:\n  * @direct mentions\n  * @all mentions\n  * Assignments\n  * Review actions\n\n  and nothing else\n\n  ![](/api/attachments.redirect?id=00123bfa-f13b-4e25-bcde-31cccd1fc4cf \" =660x695\")\n\nYou will still see all shared emails, but only get notified about things you need to get done.\n\n## Improved LimeSurvey / Hiver Settings\n\n* Applicants will get auto-responses confirming that we have received their application.\\n(Obviously, survey participants will not get auto-notifications since surveys are anonymous.)\n* Auto-confirmation emails from LimeSurvey will (hopefully) no longer show up in the shared inbox.\n* LimeSurvey is autosynced to Google Sheets.\n\n\n# Usage Instructions\n\n## Assign the email to yourself\n\n ![](/api/attachments.redirect?id=ef341a25-5a8e-4fdc-a4dc-c8eb7da3d912 \" =307x323\")\n\n## Change the status\n\n* Pending = you are on top of it, everyone else can ignore it\n* Closed = no further action required\n\n## Pending actions\n\nYou can see the pending team actions (= assigned to someone, but not yet closed) in the left bar panel:\n\n ![](/api/attachments.redirect?id=d114a42c-c716-4807-8a6b-392e33784730 \" =243x359\")\n\nClick \"Team\" to see who is taking care of which emails:\n\n ![](/api/attachments.redirect?id=9f1bbdd8-46f7-486c-b973-039bc12ee8c2 \" =241x515\")\n\n## Change status to \"Closed\" when no further action is reuqired.\n\n→ ensures that they disappear from the above two places\n\nIn case someone gets sick, we immediately know if we need to step in and take over a pending email.\n\n\n# Short Intro\n\n[https://www.loom.com/share/40e8c6f150104fd6801252c6ca1c1826?sid=8fd0ed27-1230-4078-8c22-dc46ba52f032](https://www.loom.com/share/40e8c6f150104fd6801252c6ca1c1826?sid=8fd0ed27-1230-4078-8c22-dc46ba52f032)\n\n\n\\","HTML":"<style>.scilmi-outline-content h1,.scilmi-outline-content h2{font-weight:700}.scilmi-outline-content .badge-scilmi{background:#0d6efd;color:#fff;padding:2px 8px;border-radius:99px;}</style><h1>Settings</h1>\n<h2>Install and use Hiver Plugin</h2>\n<p><a href=\"https://www.loom.com/share/cef455a4de2d4bb28666b06616ebb887?sid=c5088570-c309-4313-baec-274c2bf67df1\" target=\"_blank\" rel=\"noopener\">https://www.loom.com/share/cef455a4de2d4bb28666b06616ebb887?sid=c5088570-c309-4313-baec-274c2bf67df1</a></p>\n<h2>Change sender email to &quot;Erasmus+ SciLMi Team&quot;</h2>\n<p><a href=\"https://www.loom.com/share/460e8e6340a04ece9b164e9b7baf9296?sid=852b23ab-300c-42c2-9fce-8eded4fd9273\" target=\"_blank\" rel=\"noopener\">https://www.loom.com/share/460e8e6340a04ece9b164e9b7baf9296?sid=852b23ab-300c-42c2-9fce-8eded4fd9273</a></p>\n<p>Settings &gt; See all Settings &gt; Accounts &gt; Edit Info</p>\n<p><img src=\"https&#x3a;&#x2f;&#x2f;wiki.scilmi.eu&#x2f;api&#x2f;files.get&#x3f;sig&#x3d;eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2Q3ZjA0ZTg1LTQ5ZjctNGQ4OC1hOTIzLTViZTg0OTI5YjM0OC9kYTA0N2Q5YS0yYTk0LTQzNjItYmZkNy0zMzYxOWE2NjMwOTAvaW1hZ2UucG5nIiwidHlwZSI6ImF0dGFjaG1lbnQiLCJpYXQiOjE3NzYxMjYzNjMsImV4cCI6MTc3NjEyNjY2M30.WRtuiW0YhyEG5UTGOzSxOMKhEiX5PYmcouBHESfhEa4\" alt=\"\" width=\"485\" height=\"235\" loading=\"lazy\"></p>\n<h2>Remove Hiver Onboarding <img src=\"https&#x3a;&#x2f;&#x2f;wiki.scilmi.eu&#x2f;api&#x2f;files.get&#x3f;sig&#x3d;eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2Q3ZjA0ZTg1LTQ5ZjctNGQ4OC1hOTIzLTViZTg0OTI5YjM0OC84MDVmZWE4Mi0zM2Q1LTQ3OTYtYTIxNC1kODgwNGIxMGQ2OWQvaW1hZ2UucG5nIiwidHlwZSI6ImF0dGFjaG1lbnQiLCJpYXQiOjE3NzYxMjYzNjMsImV4cCI6MTc3NjEyNjY2M30.zR8K-3ViFS0dy9107UQPXkNHx4ggBYqQDDSyq8nCWFo\" alt=\"\" width=\"232\" height=\"93\" loading=\"lazy\"></h2>\n<h2>Check all Email Settings</h2>\n<p><a href=\"https://www.loom.com/share/b92ea9e46f7447caa024e3a505db1468\" target=\"_blank\" rel=\"noopener\">https://www.loom.com/share/b92ea9e46f7447caa024e3a505db1468</a></p>\n<h2>Notification Settings</h2>\n<ul>\n<li>Click on the Hiver bell (= notifications) symbol:</li>\n</ul>\n<p><img src=\"https&#x3a;&#x2f;&#x2f;wiki.scilmi.eu&#x2f;api&#x2f;files.get&#x3f;sig&#x3d;eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2Q3ZjA0ZTg1LTQ5ZjctNGQ4OC1hOTIzLTViZTg0OTI5YjM0OC8yYTlhMTQ5Yy04ZjU1LTRiMDgtYjY2ZS0wYTBlOWQxNzRjNDUvaW1hZ2UucG5nIiwidHlwZSI6ImF0dGFjaG1lbnQiLCJpYXQiOjE3NzYxMjYzNjMsImV4cCI6MTc3NjEyNjY2M30.Ay_reLrQD2lTOri2RoQv7hKoVUIlrDRhpyuC2fAb8jo\" alt=\"\" width=\"461\" height=\"130\" loading=\"lazy\"></p>\n<ul>\n<li>Click on &quot;Settings&quot;:</li>\n</ul>\n<p><img src=\"https&#x3a;&#x2f;&#x2f;wiki.scilmi.eu&#x2f;api&#x2f;files.get&#x3f;sig&#x3d;eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2Q3ZjA0ZTg1LTQ5ZjctNGQ4OC1hOTIzLTViZTg0OTI5YjM0OC84NzE3NDlmNS1mZDMxLTRiMjYtYmVjYS01MGQwZGRlMDk4MzMvaW1hZ2UucG5nIiwidHlwZSI6ImF0dGFjaG1lbnQiLCJpYXQiOjE3NzYxMjYzNjMsImV4cCI6MTc3NjEyNjY2M30.tkeW0XgYhqVOGC1oQYU8TZlRGJnopH0hNAU4L76TFnE\" alt=\"\" width=\"690\" height=\"319\" loading=\"lazy\"></p>\n<ul>\n<li>Activate:</li>\n<li>@direct mentions</li>\n<li>@all mentions</li>\n<li>Assignments</li>\n<li>Review actions</li>\n</ul>\n<p>and nothing else</p>\n<p><img src=\"https&#x3a;&#x2f;&#x2f;wiki.scilmi.eu&#x2f;api&#x2f;files.get&#x3f;sig&#x3d;eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2Q3ZjA0ZTg1LTQ5ZjctNGQ4OC1hOTIzLTViZTg0OTI5YjM0OC8wMDEyM2JmYS1mMTNiLTRlMjUtYmNkZS0zMWNjY2QxZmM0Y2YvaW1hZ2UucG5nIiwidHlwZSI6ImF0dGFjaG1lbnQiLCJpYXQiOjE3NzYxMjYzNjMsImV4cCI6MTc3NjEyNjY2M30.YlUKO-0sWUI_Aqtjr4qqmTJMQ_heR1XY0FhD0ZLBhb0\" alt=\"\" width=\"660\" height=\"695\" loading=\"lazy\"></p>\n<p>You will still see all shared emails, but only get notified about things you need to get done.</p>\n<h2>Improved LimeSurvey / Hiver Settings</h2>\n<ul>\n<li>Applicants will get auto-responses confirming that we have received their application.\\n(Obviously, survey participants will not get auto-notifications since surveys are anonymous.)</li>\n<li>Auto-confirmation emails from LimeSurvey will (hopefully) no longer show up in the shared inbox.</li>\n<li>LimeSurvey is autosynced to Google Sheets.</li>\n</ul>\n<h1>Usage Instructions</h1>\n<h2>Assign the email to yourself</h2>\n<p><img src=\"https&#x3a;&#x2f;&#x2f;wiki.scilmi.eu&#x2f;api&#x2f;files.get&#x3f;sig&#x3d;eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2Q3ZjA0ZTg1LTQ5ZjctNGQ4OC1hOTIzLTViZTg0OTI5YjM0OC9lZjM0MWEyNS01YThlLTRmZGMtYTRkYy1jOGViN2RhM2Q5MTIvaW1hZ2UucG5nIiwidHlwZSI6ImF0dGFjaG1lbnQiLCJpYXQiOjE3NzYxMjYzNjMsImV4cCI6MTc3NjEyNjY2M30.olqP7jUxQN3EzNVQgD_59do1YTy1NmEXC1U4_DRpsmc\" alt=\"\" width=\"307\" height=\"323\" loading=\"lazy\"></p>\n<h2>Change the status</h2>\n<ul>\n<li>Pending = you are on top of it, everyone else can ignore it</li>\n<li>Closed = no further action required</li>\n</ul>\n<h2>Pending actions</h2>\n<p>You can see the pending team actions (= assigned to someone, but not yet closed) in the left bar panel:</p>\n<p><img src=\"https&#x3a;&#x2f;&#x2f;wiki.scilmi.eu&#x2f;api&#x2f;files.get&#x3f;sig&#x3d;eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2Q3ZjA0ZTg1LTQ5ZjctNGQ4OC1hOTIzLTViZTg0OTI5YjM0OC9kMTE0YTQyYy1jNzE2LTQ4MDctOGE2Yi0zOTJlMzM3ODQ3MzAvaW1hZ2UucG5nIiwidHlwZSI6ImF0dGFjaG1lbnQiLCJpYXQiOjE3NzYxMjYzNjMsImV4cCI6MTc3NjEyNjY2M30.jaBYJMg-1CyLg4LwlMMxnCi1SUD9_KHa3Q5ISCXsj6A\" alt=\"\" width=\"243\" height=\"359\" loading=\"lazy\"></p>\n<p>Click &quot;Team&quot; to see who is taking care of which emails:</p>\n<p><img src=\"https&#x3a;&#x2f;&#x2f;wiki.scilmi.eu&#x2f;api&#x2f;files.get&#x3f;sig&#x3d;eyJhbGciOiJIUzI1NiIsInR5cCI6IkpXVCJ9.eyJrZXkiOiJ1cGxvYWRzL2Q3ZjA0ZTg1LTQ5ZjctNGQ4OC1hOTIzLTViZTg0OTI5YjM0OC85ZjFiYmRkOC00NmY3LTQ4NmMtYjk3My0wMzliYzEyZWU4YzIvaW1hZ2UucG5nIiwidHlwZSI6ImF0dGFjaG1lbnQiLCJpYXQiOjE3NzYxMjYzNjQsImV4cCI6MTc3NjEyNjY2NH0.bSRcGiu6GqIKDX9bXsPavXo-DrXTW1pNDYs4e2U-e70\" alt=\"\" width=\"241\" height=\"515\" loading=\"lazy\"></p>\n<h2>Change status to &quot;Closed&quot; when no further action is reuqired.</h2>\n<p>→ ensures that they disappear from the above two places</p>\n<p>In case someone gets sick, we immediately know if we need to step in and take over a pending email.</p>\n<h1>Short Intro</h1>\n<p><a href=\"https://www.loom.com/share/40e8c6f150104fd6801252c6ca1c1826?sid=8fd0ed27-1230-4078-8c22-dc46ba52f032\" target=\"_blank\" rel=\"noopener\">https://www.loom.com/share/40e8c6f150104fd6801252c6ca1c1826?sid=8fd0ed27-1230-4078-8c22-dc46ba52f032</a></p>","UPDATEDAT":"2025-11-05T15:28:50.884Z","ID":"896c9b3d-c0a7-4ab2-a103-965f1a9bdd80","TITLE":"Hiver / Gmail Team Account"}